The promised future tech to keep office workers safe in 2021 and beyond has started to materialize from Star Trek sci-fi to reality. HVAC systems that used to provide cool or warm air are being upgraded to now supply clean, safe air. From touchless doors throughout an office to temperature stations at front desks, many large, multi-floor, multi-location corporations are on board with the new technology.
But, what about small-to-medium sized offices, with one or two floors, without thousands of employees that need that much technology? According to SalesForce, more than 90% of the business population represents small and medium-sized businesses—and these businesses, whether office space or manufacturing, want their employees to be comfortable and safe, too.
You’re not Microsoft? You’re not alone. Here are some of the ways we have always helped clients make their offices more than just places to work, but good places to be.
Make workstations work better for ‘revolving’ employees
The majority of business owners I work with will allow employees a staggered work schedule: work from home part-time and come into the office part-time, aligning with overall national trends. This paradigm shift will drive building and business owners to use the same amount of, or even less, space for more people than what’s currently needed. One example is taking a workstation traditionally set up for one person and manipulating it to be available for two people working on alternate days. Each employee takes ownership of a personal mini “locker” or movable drawers to store a keyboard, mouse, ancillary and personal supplies. When it’s their day on the job, they can take out their mouse and keypad and get to work. These staggered schedules will likely become the norm.
Smarter use of space
Office spaces need to be more human-centric than ever before, and the office will have to react to that, from the layout to square footage used. Offer gathering areas for small, medium and large-sized groups, with an emphasis on smaller gathering spaces for 2 people. Employees will want more break-out spaces such as beverage stations with coffee bars, water or small refrigerators so they don’t have to congregate to get a beverage. These stations will have wall space to hang notices and office updates to keep everyone informed and connected. Smaller work nooks will be sprinkled throughout an office for secluded workspaces away from desks with smaller collaboration huddle areas near workstations for small group work sessions. These kinds of spaces shouldn’t be thought of as amenities, either. The workforce will expect it.
Provide clean air
We’ve always considered indoor air quality when designing office spaces. There are many ways to provide clean air, depending on the space. Chances are you’re retrofitting a current space and installing inline filtration to an existing mechanical system so there’s less recycled air and even more fresh air. An even simpler solution? Open up windows that have been painted shut for decades for increased airflow. That may sound simple, but it’s effective. You don’t have to solely rely on mechanical systems to bring in air.
Make spaces... just better
Clean fresh air, comfortable spaces, and less crowded workplaces are all key to making physical workspaces, well, work. There are other small touches that can create a sense of belonging and community or a less sterile but safe workplace, too. Consider something simple like bringing in houseplants or adding skylights or an atrium that provides daylighting. Use natural finishes like brass, copper, or other metals. Not only do they convey a warmer vibe, they’re naturally antimicrobial and easy to clean. If you have the opportunity with a new building, take advantage of operable windows for fresh air and design for outward views that include seasonal views of trees, rivers or open landscape. Consider providing roof spaces and decks, again, for the views, but also for the fresh air, outdoor meeting spaces, or even a space for a community garden for employees.
More than ever, the next-gen office needs to provide spaces to socialize, spaces to work effectively and comfortably, and places for employees to connect with each other. These concepts aren’t new by any means, but they work.
As more people are vaccinated and employees head back to the office, now is the time to research, prepare and provide for adjustments to the workplace aimed at a workforce that has completely changed. What many employers are realizing is that most of us are social beings, whether that’s in the workplace or at a party. A recent JLL report sheds some major light on this fact, too: 74% of employees still want the ability to come into an office. How you provide for them will be crucial in successfully moving forward.
